Mirror Mirror | Your data, your systems, your sovereignty.
Cycle: Capture >> Organize >> Protect >> Ship
How to Use This Dashboard
Review this dashboard weekly during your review ritual. Update it monthly during your deep review. The dashboard gives you a single-page view of your entire operation so nothing falls through the cracks.
Status indicators:
- GREEN -- Healthy. No action needed.
- YELLOW -- Warning. Needs attention within 7 days.
- RED -- Critical. Address today.
1. SYSTEMS HEALTH
| System |
Status |
Last Checked |
Notes |
| Primary website |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Uptime, SSL cert expiry |
| Email deliverability |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Bounce rate, spam score |
| n8n / automations |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Workflow errors, failed triggers |
| CRM |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Data integrity, sync status |
| Payment processing |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Active, no holds, payouts processing |
| DNS / domain registrar |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Renewal dates, WHOIS privacy |
| Hosting provider |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Resource usage, billing current |
Health Definitions
| Status |
Criteria |
| GREEN |
System operational. No errors in last 7 days. All metrics within normal range. |
| YELLOW |
Minor issues detected. Non-critical errors. Performance degraded but functional. Expiration within 30 days. |
| RED |
System down or failing. Errors affecting users or revenue. Requires immediate intervention. |
2. DATA PROTECTION STATUS
| Component |
Status |
Last Verified |
Next Due |
| Local backup (Time Machine) |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Daily (auto) |
| NAS sync |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Daily (auto) |
| Cloud backup (Backblaze/Arq) |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Daily (auto) |
| Restore test |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Monthly |
| Password manager health |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Weekly |
| 2FA coverage |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Quarterly audit |
| Encryption (Cryptomator/VeraCrypt) |
GREEN / YELLOW / RED |
YYYY-MM-DD |
Monthly verify |
Trigger Thresholds
- Backup older than 48 hours = YELLOW
- Backup older than 7 days = RED
- No restore test in 60 days = YELLOW
- No restore test in 90 days = RED
- Any critical account without 2FA = RED
3. OPERATIONS SNAPSHOT
Active Projects
| Project |
Client |
Status |
Next Milestone |
Due Date |
|
|
On Track / At Risk / Blocked |
|
YYYY-MM-DD |
|
|
On Track / At Risk / Blocked |
|
YYYY-MM-DD |
|
|
On Track / At Risk / Blocked |
|
YYYY-MM-DD |
Upcoming Deliverables (Next 14 Days)
| Deliverable |
Client |
Due |
Status |
|
|
YYYY-MM-DD |
Draft / Review / Ready to Ship |
|
|
YYYY-MM-DD |
Draft / Review / Ready to Ship |
|
|
YYYY-MM-DD |
Draft / Review / Ready to Ship |
Pipeline / Leads
| Lead |
Source |
Stage |
Next Action |
Follow-Up Date |
|
|
Inquiry / Proposal / Negotiation |
|
YYYY-MM-DD |
|
|
Inquiry / Proposal / Negotiation |
|
YYYY-MM-DD |
4. FINANCIAL HEALTH
| Metric |
Current |
Target |
Status |
| Revenue (this month) |
$____ |
$____ |
GREEN / YELLOW / RED |
| Outstanding invoices |
$____ |
< $____ |
GREEN / YELLOW / RED |
| Overdue invoices (30+ days) |
$____ |
$0 |
GREEN / YELLOW / RED |
| Recurring subscriptions (monthly) |
$____ |
< $____ |
GREEN / YELLOW / RED |
| Cash reserves |
$____ |
> $___ |
GREEN / YELLOW / RED |
Financial Trigger Thresholds
- Any invoice overdue 30+ days = YELLOW
- Any invoice overdue 60+ days = RED
- Subscriptions exceeding budget by 10%+ = YELLOW
- Cash reserves below 2 months operating costs = RED
5. RISK REGISTER
Active risks that need monitoring. Add new risks as they emerge. Remove them when resolved.
| Risk |
Severity |
Likelihood |
Mitigation |
Owner |
Status |
| Missing or outdated credentials |
High |
Medium |
Quarterly password audit |
Sovereign |
Open / Mitigated |
| Backup failure undetected |
Critical |
Low |
Weekly spot-check, monthly restore test |
Sovereign |
Open / Mitigated |
| Storage capacity exhaustion |
Medium |
Medium |
Monitor at 80% threshold, expand proactively |
Sovereign |
Open / Mitigated |
| Domain/SSL expiration |
High |
Low |
Calendar reminders 60 + 30 + 7 days before |
Sovereign |
Open / Mitigated |
| Single point of failure (key person) |
High |
Medium |
Document SOPs, cross-train, emergency access kit |
Sovereign |
Open / Mitigated |
| Client data breach |
Critical |
Low |
Encryption, access tiers, 2FA enforcement |
Sovereign |
Open / Mitigated |
6. SOVEREIGNTY SCORE
Rate yourself honestly each month. This is your system health at a glance.
| Category |
Score (1-5) |
Notes |
| Folder structure maintained |
/5 |
Is everything filed? Inbox clear? |
| Naming conventions followed |
/5 |
Random filenames creeping in? |
| Backups current (3-2-1) |
/5 |
All three tiers active and verified? |
| Access tiers enforced |
/5 |
Any orphaned accounts? Shared passwords? |
| Weekly review completed |
/5 |
How many weeks did you complete the full review? |
| Deliverables shipped on time |
/5 |
Missed deadlines this month? |
Total: ____ / 30
| Score Range |
Assessment |
Action |
| 25-30 |
Sovereign. Systems are tight. |
Maintain. Look for optimizations. |
| 18-24 |
Functional but slipping. |
Identify the weakest category. Fix it this week. |
| 12-17 |
Degrading. Entropy is winning. |
Block 2 hours this week for a full systems reset. |
| Below 12 |
Emergency. Rebuild from templates. |
Stop shipping. Fix your foundation first. |
7. REVIEW CADENCE
| Review |
Frequency |
Duration |
Updates This Dashboard |
| Weekly review ritual |
Every week |
15 min |
Sections 1, 2, 3 |
| Monthly deep review |
First week of month |
30 min |
All sections |
| Quarterly strategic review |
Every 90 days |
45 min |
All sections + Sovereignty Score |
| Annual review |
December/January |
2 hours |
Full reset and archive |
8. ACTION LOG
Track actions that come out of your dashboard reviews. Do not let items sit here longer than 30 days.
| Date |
Action Item |
Priority |
Owner |
Due |
Status |
| YYYY-MM-DD |
|
High / Medium / Low |
|
YYYY-MM-DD |
Open / Done |
| YYYY-MM-DD |
|
High / Medium / Low |
|
YYYY-MM-DD |
Open / Done |
| YYYY-MM-DD |
|
High / Medium / Low |
|
YYYY-MM-DD |
Open / Done |
Mirror Mirror Data Sovereignty Course | Template 6 of 9
Your data, your systems, your sovereignty.